How Freelancers Can Track Invoices, Deadlines & Client Notes Easily

Freelancers handle multiple clients, timelines, deliverables, and payment cycles.

Mysamantha helps you store everything in one workspace and retrieve any detail instantly using Samantha.

1. Store Client Notes in One Location

Manual method:

Open Notes
Create note → Client Name

Add:

• requirements
• meeting points
• file references
• scope clarifications

With Samantha:
“Samantha, save this as notes under Client Name.”

To keep organized:
Use Labels: Clients, Ongoing, Proposals
Use Pin for active clients

2. Track Project Deadlines in To-Do

Manual method:

Create a list → Client Projects

Add sections:

• Active
• In Review
• Delivered
• Pending Payment

Add tasks per client:

• Design draft due
• Proposal submission
• Final delivery
• Feedback revisions

With Samantha:
“Samantha, add a deadline task for Client A final delivery on the 28th.”

3. Set Smart Reminders for Deliverables

Use Samantha to schedule reminders so nothing slips.

Examples:

• “Remind me 2 days before Client B delivery.”
• “Notify me tomorrow to send an invoice to Client C.”
• “Set a reminder for revision follow-up next Monday.”

No manual time management required.

4. Track Invoices in a Simple Note or To-Do List

Method 1: Notes

Create note Invoices

Add:

• Client
• Amount
• Date issued
• Expected payment date

Method 2: To Do list

Create a list Invoice Tracking

Add tasks:

• Sent to Client A - waiting
• Sent to Client B - paid
• Issue invoice to Client C

With Samantha:
“Samantha, mark Client B's invoice as paid.”

5. Use Attachments for Proof and Files

Inside each client note, attach:

• agreement PDF
• invoice copy
• payment receipt
• requirement file
• project brief

Or say:
“Samantha, attach this invoice to Client A's note.”

Everything stays linked to one client, not scattered.

6. Convert Notes Into Actions Instantly (If Needed)

If client discussion notes contain tasks:

highlight

Choose To-Do in Smart Actions

Example:

• “Send final file tomorrow.”
• “update pricing in proposal”
• “Deliver 2 concept options.”

They convert to actionable tasks without rewriting.

7. Quick Retrieval During Client Calls

Instead of scrolling:

• “Samantha, open Client A notes.”
• “Show me pending tasks for Client B.”
• “Find invoice record for Client C.”

Everything surfaces directly without searching manually.

What This Eliminates

• scattered WhatsApp, email, and docs
• lost proposal files
• missed invoice follow-ups
• forgotten revision deadlines
• searching through folders for client history

All client material stays in one structured workspace.

Try This Setup Now

“Samantha, create Client Management with lists for notes, deadlines, and invoices.”

Freelancers can organize clients, deadlines, notes, invoices, and deliverables in Mysamantha and retrieve any detail instantly with Samantha - no multiple tools or manual tracking needed.